Privacy Policy

1. About This Policy

Kelvona Journal is an independent editorial publication operated from 51 Albemarle Way, London EC1V 4JB, United Kingdom Privacy Policy explains how we collect, use, store, and protect personal information when you visit kelvona.info or communicate with us directly.

Kelvona Journal is an independent editorial publication focused on everyday wellness practices. The publication is not affiliated with any commercial, governmental, or institutional body.

This policy is governed by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using this website, you acknowledge the practices described in this document.

2. Information We Collect

We collect personal information only where you have actively provided it or where it is collected automatically as part of standard website functioning. The categories of data we may collect include:

• —Contact form submissions: name, email address, and the content of your message, submitted voluntarily via the contact form on this website.
• —Technical data: IP address, browser type and version, operating system, referring URL, pages visited, and time of visit. This data is collected automatically via server logs and analytics tools.
• —Cookie data: data stored in browser cookies as described in our Cookie Policy. The type and volume of cookie data collected depends on your consent preferences.
• —Email correspondence: if you contact us directly by email, we retain those messages and any personal information contained within them for the period necessary to respond and, where appropriate, for our records.

We do not collect sensitive personal data, financial information, identity documents, or any data relating to health conditions, heritage, or beliefs beyond what is strictly necessary for the functioning of an editorial publication.

3. How We Use Your Information

Personal data collected by Kelvona Journal is used for the following purposes:

• —To respond to enquiries and correspondence submitted through the contact form or by email.
• —To maintain the security and performance of this website.
• —To understand how readers use the site and to improve editorial content and navigation.
• —To fulfil our legal obligations as a data controller under UK GDPR.

We do not use personal data for automated decision-making, profiling, or any purpose unrelated to the functioning of this editorial publication. We do not sell, rent, or share personal data with third parties for commercial purposes.

4. Legal Basis for Processing

Under UK GDPR, we are required to identify a lawful basis for each type of personal data processing we carry out:

• —Consent: where you have chosen to accept cookies or have voluntarily submitted information through a form.
• —Legitimate interests: for the routine technical functioning of the website, including server log data and security monitoring, where this does not override your rights.
• —Legal obligation: where we are required to retain certain records to comply with applicable law.

5. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, or as required by law.

• —Contact form and email correspondence: retained for up to twenty-four months, after which it is securely deleted unless an ongoing correspondence requires longer retention.
• —Server log data: typically retained for up to twelve months for security and performance purposes.
• —Analytics data: retained in aggregated, anonymised form. Individual session data is not retained beyond thirty days.

6. Third-Party Services

This website uses a small number of third-party services to support its technical functioning. These include font delivery services (Fontshare, Google Fonts), content delivery networks for JavaScript libraries, and web analytics tools. Each of these services may process limited technical data, including IP addresses, as part of their standard functioning.

We do not use third-party advertising networks, behavioural tracking platforms, or data brokers. Where third-party services are used, we take reasonable steps to ensure they operate under data protection standards compatible with UK GDPR.

Links to third-party websites may appear within editorial content. Kelvona Journal is not responsible for the privacy practices of those sites. Readers are encouraged to review the privacy policies of any third-party site they visit.

7. Your Rights

Under UK GDPR, you have the following rights in relation to personal data we hold about you:

• —Right of access: you may request a copy of the personal data we hold about you.
• —Right to rectification: you may ask us to correct inaccurate or incomplete data.
• —Right to erasure: you may request that we delete your personal data, subject to any legal retention obligations.
• —Right to restrict processing: you may ask us to limit the way we use your data in certain circumstances.
• —Right to object: you may object to processing based on legitimate interests.
• —Right to data portability: where processing is based on consent and carried out by automated means, you may request that we provide your data in a structured, machine-readable format.

To exercise any of these rights, please contact us at [email protected]. We will respond within one calendar month of receiving your request. If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Cookies

This website uses cookies. Detailed information about the types of cookies used, their purposes, and how to manage your preferences is provided in our Cookie Policy.

You can manage your cookie preferences at any time using the Cookie Settings link in the footer of this page.

9. Security

We take reasonable technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or loss. These measures include HTTPS encryption for all data transmitted to and from this website, restricted access controls for data we retain, and regular review of our data handling practices.

No method of transmission over the internet or electronic storage is entirely secure. While we maintain appropriate safeguards, we cannot ensure absolute security. In the event of a data breach that poses a risk to your rights and freedoms, we will notify the ICO and affected individuals as required by UK GDPR.

10. Changes to This Policy

This Privacy Policy may be updated from time to time. When changes are made, the date at the top of this page will be revised. Significant changes will be indicated by a notice on the website for a reasonable period following the update.

Continued use of this website after any changes to this policy constitutes acceptance of the revised terms.

11. Contact

For any questions or requests relating to this Privacy Policy or our data handling practices, please contact us: